Calendar last updated: June 9, 2006 at 11:21 pm

 

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Vision Planning Focus Group Calendar*

*This calendar is a work in progress. It is meant to be a big picture guide that leads us through the steps of the tasks that each focus group will complete on the way to our goal. We will be using this calendar to make sure that we stay on track during the Vision Planning process.

Suggested dates appear in grey. When you set a date for a line item, please email both Don at dpattonor@gmail.com and Amber at psalm68@comcast.net with the line number and your date. The new date will be recorded in black. After the task has been completed, please let us know so that we can put a check mark next to that line item. J

Red numbers in the far left column denote that the completion of this task is a prerequisite for the completion of another task. (This task may or may not be a task that your group has to complete, so another group may be needing this information before they can begin a certain task - check the "Pred." column to see which group's task are dependent upon red tasks.)
 
#   Task Name Date Page Pred. Resource Names
    Vision Plan Month One May      
24  ü Vision Casting Sabbath Post-Service "Draft" 5/7/2006 36   Senior Pastor,Vision Planning Associate,Church Leadership Team,Vision Team
25  ü Call and invite new Focus Group members to your Focus Group's Introductory Meeting. Schedule your meeting to occur within two weeks on the most suitable date and time 5/8/2006   24 Communications Group Leader,Growth Group Leader,Funding Group Leader,Design Group Leader,Building Group Leader
26

 ü

 Compile a list: 30 ministers to whom short, moderate and long-range space needs are a priority  5/8/2006 184 8 Church Office Manager
27  ü Study your Focus Group materials and prepare for your Focus Group Introductory Meeting. Read "Effective Team Leading and Meeting Prep." Establish rough budget estimates for your Focus Group 5/10/2006     Focus Group Leaders
28  ü Call Church Financial Representative to establish protocol for the development of Focus Group budgets, to determine church philosophy with respect to borrowing and to determine accounting procedures that will be used during the Vision Plan 5/10/2006     Funding Group Leader
29  ü Call each Focus Group Leader to share your church's budget protocol and to begin dialog about a budgetary baseline for each group 5/10/2006   28 Funding Group Leader
30  ü Finalize Focus Group budgets and notify each Focus Group Leader so that they are able to share the information at their Introductory Meetings 5/12/2006   29 Funding Group Leader
31  ü Communications Group Introductory Meeting: This date is tentative. You should schedule your meeting on the most suitable date and time for the members of your group 5/17/2006 227 25,27 Communications Group
32  ü Growth Group Introductory Meeting: This date is tentative. You should schedule your meeting on the most suitable date and time for the members of your group 5/11/2006 300 25,27 Growth Group
33  ü Design Group Introductory Meeting: This date is tentative. You should schedule your meeting on the most suitable date and time for the members of your group 5/17/2006 310 25,27 Design Group
34  ü Funding Group Introductory Meeting: This date is tentative. You should schedule your meeting on the most suitable date and time for the members of your group 5/14/2006 318 25,27 Funding Group
35  ü Building Group Introductory Meeting: This date is tentative. You should schedule your meeting on the most suitable date and time for the members of your group 5/14/2006
5/25/2006		 325 34 Building Group
36  ü Prayer Group Introductory Meeting: This date is tentative. You should schedule your meeting on the most suitable date and time for the members of your group 5/14/2006
5/20/2006		 227 25,27 Prayer Group
37

ü

 Contact municipal agencies and request copies of the General Plan, Active Subdivision Maps, Transportation Maps, School District Maps, Utility Maps, City/County Growth Trends Map, Land Use Map, Zoning Maps and Flood Plain Maps 5/15/2006
Task Begun		     Building Group
38 ü Gather municipal building code regulations: zoning ordinances, setback restrictions, easements, height restrictions, fire safety codes, handicapped codes and other land use and building regulations, send to Vision Plan Associate 5/15/2006
Task Begun  		    Building Group
39 ü If the church philosophy allows for borrowing and borrowing is being considered as an option for funding your project, read the material in your "Lending Information Packet" and prepare the "Preliminary Loan Request Form" 5/15/2006 335   Funding Group
40 ü Schedule group and individual photo sessions for the Senior Pastor, Church Leadership Team, Vision Team Leaders and Focus Groups on the following Sunday morning 5/15/2006     Communications Group - Media Team
41 ü Design your customized Communications Plan from Focus Group member input at the Communications and Prayer Group Introductory Meeting 5/15/2006 229-296 31 Communications Group Leader
41 ü Design your customized Prayer Plans from Focus Group member input at the Communications and Prayer Group Introductory Meeting
  • Banners
  • Prayer Walk
  • List of schools in 3 mile radius
  • Prayer devotions
  • Praying during worship services
 5/15/2006 229-296 31 Prayer Group Leader
42 ü Contact local entities (Chamber of Commerce, Real Estate Board, Periodicals, School Districts, Major Businesses, etc.) to request any available growth trends information 5/15/2006
Task Begun		     Growth Group
43   Research structural type options, including traditional, non-traditional and energy efficient models. Develop a library from your research for future consideration 5/17/2006     Building Group - Construction Team
44 ü Take group and individual photos after services or schedule them for another time during the week 5/20/2006   40 Senior Pastor,Church Leadership Team,Vision Team,Focus Groups
45

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 Contact lending institutions under consideration: mail "Preliminary Loan Request Form" and, if at all possible, schedule interviews within the next month 5/22/2006   335 39 Funding Group
46 ü Develop a database of recently completed church building projects for Community Church Survey, including the following: Senior Pastor's name, contact's name, church address, phone numbers, and email addresses 5/22/2006
Task Begun		 343   Building Group - Construction Team
47 ü Design newsletter layout and begin compiling content for Newsletter #1 5/22/2006
Task Begun		 348   Communications Group - Media Team
48   Develop database of local Geotechnical Engineers for soils analysis on existing site 5/22/2006     Building Group - Property Team
49   Call Geotechnical Engineers to narrow list to three top prospects 5/26/2006     Building Group - Property Team
50   Call local print, radio and television outlets to establish rapport. Develop a database with contact information for future correspondence 5/26/2006     Communications Group - Media Team
51   Call or email Focus Group Leaders for action item updates 5/26/2006     Vision Team Leader
52   Call Prayer Group Leader with bi-weekly updates, praise reports and prayer requests 5/26/2006     Focus Group Leaders
53   Give the Needs Assessment form to the 30 ministers for completion 5/29/2006 185   Church Office Manager
54 ü Deliver Newsletter #1 to printer or print in-house. Print enough copies for each family in the church with some left over for the lobby 6/2/2006   47 Communications Group - Media Team
55   Develop a database of local, regional and national builders, categorized by structural type. Builders from this list will be interviewed for consideration as the builder of choice on future projects 6/2/2006     Building Group - Construction Team
56   Call local churches that have recently completed building projects to obtain verbal agreement that they will participate in the Community Church Survey. A minimum of five churches (preferably from similar faith traditions) is recommended 6/2/2006 341 46 Building Group - Construction Team
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